Terms and Conditions

Section 1: Parties and Purpose

The Company agrees to rent the equipment described in reservation to the Renter under the terms below.

Section 2: Responsibility, Use & Warranty Disclaimer

Renter is responsible for safe and lawful operation of rented equipment.

Renter must provide their own propane tank and fuel unless otherwise specified (For example, the SPK-500 and the Commercial Fryers are rented with the propane tanks that are native to the equipment. The “stick burner” is not rented with propane tanks.)

Renter assumes all risks and agrees to indemnify and hold harmless the Company and its representatives from all claims, damages, or injuries, including those arising from Company negligence or defective equipment.

Equipment is rented “as-is” with no warranties, express or implied.

Section 3: Rental Period

Rental period begins and ends as specified.

Late returns will incur additional charges at the daily rental rate.

Extensions require written approval.

Section 4: Use Restrictions

Renter agrees:

Not to exceed equipment capacity or use for illegal purposes.

To follow manufacturer instructions and use equipment safely.

Not to allow unauthorized operation.

Not to remove equipment from designated location without written consent.

Section 5: Location of Use

Rent and Cook, LLC is licensed to operate in Huntsville City and Madison County, Alabama. The Renter may use the rented equipment solely within these regions, and any use outside these areas is prohibited.

Section 6: Equipment Failure

Stop use immediately if equipment is unsafe or faulty.

Notify Company within one hour.

Company may repair, replace, reschedule, or adjust charges.

Company is not liable for damages or injuries from equipment failure.

Section 7: Payment Terms

All charges must be paid in advance unless otherwise agreed.

Past due accounts incur 2% monthly interest.

Renter pays all collection costs, including attorney fees.

Section 8: Deposit & Cancellation

A 50% deposit is due at the time of booking. If the reservation is cancelled within 5 calendar days of the scheduled pick-up, this deposit becomes non-refundable. For greater than 5 calendar days cancellation, a 25% restocking fee (based on the reservation total) is incurred and the remainder of the paid deposit will be returned to the renter. (To be clear, Rent and Cook, LLC retains half of your deposit for restocking.)Why? When a rental is reserved, we immediately prepare the equipment for your event and hold it exclusively for you. This means we clean, inspect, and set aside the items so they're ready to go, decline other rental requests for the same equipment, since it's reserved in your name, and we allocate time, labor, and resources to your order. If the reservation is cancelled, we've already invested those resources and may have lost the chance to rent to another customer. The restocking fee helps to cover those costs and ensures we can continue offering high-quality, reliable service to every client.

Section 9: Insurance Requirements

Renter must maintain liability, property, and casualty insurance with at least $1,000,000 per occurrence.

Rent and Cook, LLC must be named "Additional Insured" such that insurance proceeds are assigned to Rent and Cook, LLC in event of loss. 

Provide Certificate of Insurance at least 14 days before rental.

Failure to provide proof may cause cancellation without refund.

Event insurance policies are known to be affordable. Pricing is variable based on the company you choose. For ease of access, here are options for securing event insurance: Eventsured.com, Wedsure.com, Specialeventinsurance.com. These are recommendations for courtesy. These companies are not affiliated with Rent and Cook, LLC.

Insurance Verification: (This is the information we will require on your Certificate of Insurance.)

Insurance Company: ___________________________

Address: ___________________________

Phone: ___________________________

Policy #: ___________________________

Coverage Dates: ____ / ____ / ______ to ____ / ____ /     ______

Per Occurrence Limit: $___________________________

Aggregate Limit: $___________________________

Additional Insured(s): ___________________________

COI Attached: ☐     Yes ☐ No

Verified By: ___________________________ Date: ____ / ____ / ______

Section 10: Cooking Oil Disposal

Renter must dispose of used cooking oil per all laws.

Company does not collect or dispose of cooking oil.

Non-compliance may cause additional charges or liability.

Section 11: Additional Charges

Extra fees may apply for:

Non-level delivery or pickup locations.

Service calls.

Site preparation or delays caused by Renter.

Section 12: Delivery & Pickup

Times at Company’s discretion.

Renter must provide access and assistance at pickup.

Extra trips incur fees.

Section 13: Care of Equipment

Protect equipment from weather, misuse, theft, or loss.

Section 14: Site Preparation

Renter responsible for readying site for delivery and pickup.

Delays caused by Renter incur charges.

Section 15: Permits & Licenses

Renter must obtain all required permits and licenses.

Section 16: Subsurface Conditions

Company not responsible for underground damage.

Renter should provide sprinkler layouts to reduce risk.

Section 17: Indemnification

Renter indemnifies Company against all claims related to rental, delivery, installation, use, or return.

Section 18: Arbitration Agreement

Any dispute, claim, or controversy arising out of or relating to this Agreement, the rental of equipment, or the relationship between the Renter and Rent and Cook, LLC, shall be resolved exclusively through binding arbitration, and not in a court of law. The arbitration will be conducted in Huntsville, Alabama a single neutral arbitrator in accordance with the rules of the American Arbitration Association (AAA) or a comparable arbitration provider agreed upon by both parties.

Each party will be responsible for its own attorney’s fees, and the parties will share the costs of arbitration equally unless the arbitrator decides otherwise. The arbitrator’s decision shall be final and binding, and judgment on the award may be entered in any court with jurisdiction. By signing this Agreement, the Renter and Rent and Cook, LLC knowingly and voluntarily waive the right to a trial by judge or jury for any covered dispute.

ATTACHMENT A – SAFETY INSTRUCTIONS

Propane Safety

Propane is odorless; ethyl mercaptan added for leak detection (“rotten egg” smell). Store tanks upright, away from heat, in ventilated areas. Do not store tanks in vehicles or enclosed spaces.

Connection & Operation

Follow manufacturer instructions for connecting/disconnecting. Ensure control knobs are off before lighting.

Maintenance & Inspection

Check hoses and tubes for cracks, leaks, blockages. Report damage to Company immediately. Clean equipment after use to avoid fees.

Ventilation & Fire Safety

Use equipment outdoors or in ventilated spaces only. Keep flammables away from heat sources. Have a fire extinguisher nearby.